Part of the job search involves making an excellent impression on potential employers. While the resume acts as a highlight reel of the applicant's achievements, the cover letter---also known as a letter of intent for employment---allows employers a more personal insight into the applicant's ability to do the job.
Introductory Paragraph
The top of the letter should contain your address and the date; do not put your name at the top of the letter. The employer's name and title, followed by the company name and address, should be beneath your address and the date. Open the letter cordially: a simple "Dear Mr./Ms. [Name]" works. In the introductory paragraph, explain---in a few short, concise sentences---the purpose for the letter. Touch on why you want to work for the particular company to whom you are writing. Explain how you came to know about the job opening.
Body
In the body of the letter, discuss why you believe that you would be a good fit for the organization. Avoid repeating information that's already in your resume; that is a waste of precious space. Instead, elaborate on your experiences and accomplishments and show the employer why he needs to call you in for an interview. Let the particular job dictate what goes into this section of the letter. If you are applying for a job in customer service, the body of the letter should provide evidence regarding your ability to handle the duties associated with customer service, and should not contain irrelevant information.
Closing Paragraph
The third paragraph is relatively short and sweet: thank the reader for her time and provide information about how you intend to proceed. If you intend to call the employer to follow up, state this in the closing. Also, draw attention to any attachments to the letter, such as your resume and school transcript.
Tone and Appearance
Keep the tone and appearance of the letter professional. Avoid using slang or colloquial terms. Always use proper grammar and punctuation. After writing the letter, let it sit for a day or two and then look it over for revisions or corrections. It is critical the letter be free of grammatical errors or spelling mistakes. Errors generally indicate laziness or inattention to detail, two qualities most employers do not favor.
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